RESPONSIBILITIES:

  • Initiate, develop and implement marketing programs and events to promote the shopping centre as required.
  • Assist the Property Manager in collecting and entering monthly rents and tenant sales in JD Edwards.
  • Provide administrative support to the Property Manager.
  • Maintain and update tenant lists / files and other files as necessary.
  • Prepare correspondence as necessary.
  • Formulate and distribute tenant letters.
  • Record meeting minutes as required.
  • Assist in resolving tenant issues.
  • Provide additional assistance in resolving day-to-day issues as required.
  • Maintain accounting / invoicing procedures in conjunction with Head Office, including processing supplier invoices, entering purchase orders into JD Edwards and preparing monthly tenant service invoices.
  • Assist the Property Manager with preparation and tracking of annual budget and obtaining necessary reports.
  • Ensure that RioCan’s Health and Safety policies are routinely assessed at the property level.
  • Arrange for tenant signage as required
  • Other duties / projects as required.

 

QUALIFICATION REQUIREMENTS:

  • College Diploma or Certificate in Office Administration
  • Minimum 3 years previous relevant experience in an administrative role
  • Excellent verbal and written communication skills
  • Proficient in Word, Excel and Outlook
  • Proven organizational skills and ability to meet deadlines
  • Detail-oriented
  • Ability to resolve problems using facts and sound reasoning
  • Self motivated, professional and flexible
  • Ability to work both independently and as part of a team
  • Knowledge of JD Edwards is an asset
  • Marketing experience is an asset