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Summary

We are looking for an Office Coordinator to join our team at The Well.

In the role of Office Coordinator, you will support the daily operations of the management office. Your work will enhance every business activity at The Well and create a welcoming atmosphere for our guests.

What is The Well?

The Well is a unique and innovative joint venture between Allied and Riocan.

Located at Spadina and Front, The Well brings together three million square feet of retail, office, and residential space constructed over 7.7 acres. Through this, The Well sets the stage for meaningful experiences that draw people from down the street and across the globe to eat, shop, work, live and play in Toronto.

As this is a newly constructed property, we are building a team with the same level of excellence in mind. The team at The Well will be dynamic, nimble, and agile. It will be focused on new initiatives, innovation, efficiency, and continuous improvement. If this sounds like you, we welcome your application.

Responsibilities:
  • The responsibilities below describe your primary mandate.
  • Manage the reception desk, greeting clients and visitors and responding to their business needs in an appropriate manner.
  • Answer all incoming calls and direct to the appropriate person.
  • Manage all incoming and outgoing mail sent or received by the office.
  • Manage office inventory and negotiate with vendors to ensure best pricing is achieved.
  • Review and recommend office procedures that enhance guest experience and improve operational efficiency.
  • Provide administrative support to the property management team as required. 
  • Provide ad hoc administrative support to client groups or tenants.
  • Assist with data management, including M-files document transition. 
  • Various other duties related to office management, such as space planning, catering, and onboarding.

Qualifications:

  • We look forward to learning about all your accomplishments, but the list below describes our core requirements.
  • Minimum 2-3 years of administrative experience.
  • Strong verbal and written communication skills.
  • People skills, including a proven ability to build relationships.
  • An assertive self-starter with the ability to work independently under minimal supervision.
  • A proven ability to organize, multi-task, and prioritize tasks.
  • The ability to work under pressure in a fast-paced environment.
  • Strong computer skills, with excellent knowledge of the Microsoft Office suite.
  • Experience with Yardi would be an asset.

 

Riocan is committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs. We ask that applicants make their needs known in advance.