Property Administrator

Victoria, BC

Reporting to the Property Manager, this position is responsible for providing administrative support and to help ensure smooth day-to-day operation of the properties.

Responsibilities

  • Assist the Property Manager in collecting and entering monthly rents and tenant sales in JD Edwards.
  • Provide administrative support to the Property Manager.
  • Maintain and update tenant lists / files and other files as necessary.
  • Prepare correspondence as necessary.
  • Formulate and distribute tenant letters.
  • Record meeting minutes as required.
  • Assist in resolving tenant issues.
  • Provide additional assistance in resolving day-to-day issues as required.
  • Maintain accounting / invoicing procedures in conjunction with Head Office, including processing supplier invoices, entering purchase orders into JD Edwards and preparing monthly tenant service invoices.
  • Assist the Property Manager with preparation and tracking of annual budget and obtaining necessary reports.
  • Ensure that RioCan’s Health and Safety policies are routinely assessed at the property level.
  • Arrange for tenant signage as required.
  • Other duties / projects as required.

Qualifications & Requirements

  • College Diploma or Certificate in Office Administration
  • Minimum 3 years previous relevant experience in an administrative role
  • Excellent verbal and written communication skills
  • Proficient in Word, Excel and Outlook
  • Proven organizational skills and ability to meet deadlines
  • Detail-oriented
  • Ability to resolve problems using facts and sound reasoning
  • Self motivated, professional and flexible
  • Ability to work both independently and as part of a team
  • Knowledge of JD Edwards is an asset

 

Locations

Our head office is located in the heart of Toronto at 2300 Yonge Street with our total staff numbering 700. Outside of Toronto, we have regional offices in Calgary, Montreal, Dallas Texas and Mt. Laurel N.J.

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Life at RioCan

Life at RioCan

At RioCan, we thrive in a positive and dynamic environment. It’s fast paced, bubbling with life and enthusiasm and at the same time flexible to implement your own ideas and suggestions; offering you the potential to solve issues fast without the common bureaucratic impediments of a large organization.

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